How We Add Value
If your organization is like the vast majority, you do not have a dedicated division, department or even team that focuses on planning and executing meetings & events.
As a result, when it comes time for such an event, you must either do the work yourself or designate an ad-hoc team or committee to get it done. Typically, to ensure no one person gets unduly burdened, the responsibility for these events continually gets passed around...
This is sub-optimal for a number of reasons:
- People are forced to take valuable time away from what they do
best in order to plan the event or meeting. Given today's economic
climate, the opportunity cost of this may be enormous.
- The people planning and executing the event are not meeting and
event professionals. As a result, costs are higher than they need to
be, venues are standard and often boring, many options are missed when
planning agendas and presenters, etc...
- As the responsibility gets moved from person to person, the learning curve starts all over. And, as the planners soon realize, the curve can be steeper and more painful than imagined!
The value we deliver is multi-faceted:
- Better Agenda
Development
At the start of each project, we will take the time to learn about your business, your meeting/event needs and your ultimate objectives. We will then work with you to develop the optimal agenda to deliver on those objectives in a way that will Inspire, Educate and Energize. This includes not only topic selection, but also delivery methodology (i.e., lecture vs. workshop), timing, location and more... - Optimized Speaker
Selection
Over the years we have worked with and/or evaluated hundreds of potential speakers over a wide variety of subject matters. Every speaker we work with has been personally interviewed to ensure they meet our standards in terms of content, delivery style, flexibility and passion. There are lots of smart people out there - but far fewer who can transfer their knowledge in an energetic and engaging way.
We will vet any speakers you already have in mind while also bringing to the table a multitude that you may never have heard of or thought of before. It is typically these hidden gems that deliver the most memorable experiences. - Energizing Venues
We all know how important the environment is to our customers and consumers in determining how receptive they are to what we are selling. And yet, this element is often overlooked when planning meetings and events.
Forget about the typical hotel ballroom (although, we can deliver that if it's what you REALLY want!). We will work with you to understand your group's dynamics and will then do an exhaustive site search to ultimately provide you with a number of excellent options. We've turned nightclubs into fantastic spaces for corporate training events and we can do it for you too. - Flawless Execution
Similar to venue, most novice meeting planners place far too little emphasis on things like food & beverage and audio/visual. The best content can be quickly forgotten when a projector breaks down, or a speaker can't be heard, or people leave hungry. Done correctly, though, these elements can help elevate an event to new heights. However, this part of the game requires planning to the smallest details and a great deal of vigilance and hand-holding throughout the entire process. Luckily, we are very good at holding hands.
We'll also make sure everything is set up properly, your speakers are where they need to be when they need to be there, and that everything runs smoothly - so you can sit back and enjoy! - Lower Costs and Less
Exposure
Amateur event planners frequently end up paying far more than necessary across every element of the event. They also tend to take on more risk than necessary in the contracts they sign, leaving the door open for extensive liability when events need to be postponed or canceled.
This happens for a couple of reasons. First, they lack the experience to understand what is reasonable vs. what is not and don't necessarily understand what elements are actually negotiable. Second, since they are only planning one event, they don't have the leverage and buying power to demand deep discounts.
With Event Solutions you can rest assured that you are paying the absolute minimum across all pieces of the event puzzle. Our experience and our buying power allows us to negotiate the best rates and obtain the most contract concessions possible. As such, without even considering value of freeing up their own resources, events we plan often end up costing less out of pocket than if our client's had tried to plan them on their own.
Put it all together, and it becomes clear why working with Event Solutions by ManageCamp may be the best meeting & event decision you've ever made. Contact us today to see how we can help.
